The Office of University Building Official works closely with the Office of Planning and Facilities Management throughout the design and permitting processes to ensure that building projects are ready for construction. Once construction begins, our architects, engineers, and inspectors regularly visit construction sites to ensure that the built work matches the plans and specifications. We continue to collaborate with Facilities Management to resolve issues that arise in the field and we evaluate occupancy to ensure a smooth transition to the end of the project.

1. Project Review


If your project is in e-Builder and would like for your project to be reviewed again by the OUBO office, submit the OUBO Project Review process.

If your project is not in e-Builder, you must first submit a OUBO New Project Request to have your project created in e-Builder.

2. Plan Review


Constructions documents will be reviewed to ensure conformance with applicable Federal, State and University Codes and Standards.

  • 5 days – Schematic, Small Projects.
  • 10 days – Preliminary Reviews
  • 15 days – Construction Drawings and first submittal of Shop Drawings.

Documents must conform to the following:

  • Building Codes
  • Facilities Design Guidelines
Tips to Avoid Common Review Errors
  • Plan Review Tip Sheet
  • Administrative Tips
  • Architectural Tips
  • Electrical Tips
  • Fire Alarm Tips
  • Fire Safety Tips
  • Fire Sprinkler Tips
  • Mechanical Tips
  • Structural Tips
3. Permits


Building permits are required for new construction, renovations, demolition, and temporary structures such as stages, membrane structures, and portable buildings.

  • Do you need a building permit or a project permit for this work?
  • Refer to the Building Project Permit Policy to be sure, or discuss your project with OUBO at 703-993-6070.
  • Complete the Building Permit Form through e-Builder.
  • Apply for a Partial Permit for early site work, demolition, or foundation packages.
  • Permits are required for construction of the following:
    • Temporary Structures like Stages and Amusement Devices and Tents, which are permitted through the Environmental Health & Safety Department.
    • Requirements for Permit Posting and Approved Drawings
4. Inspections


Construction projects are inspected for compliance with fire safety requirements, accessibility guidelines, and structural, mechanical, electrical, and plumbing codes during construction. Required inspections are listed on page 2 of all approved Building Permits.

  • OUBO recommends scheduling a pre-inspection meeting to discuss expectations and procedures for Capital Projects. Coordinate meeting with project liaison.

Prior to inspections review the checklists

  • ADA Inspection Checklist
  • Means of Egress Checklist
  • Fire Rated Assemblies Checklist
  • Fire Suppression Checklist
    • Fire Alarm Checklist
    • Emergency Lights & Generator Checklist
    • Mechanical & Plumbing Checklist
    • Temporary Certificate of Occupancy
5. Project Closeout


The University Building Official is responsible for issuing certificates of occupancy for new buildings and for re-occupancy following renovations. The details of the process depend on the size of the project.

  • Small Non-Capital projects such as labs, room renovations and small site work projects:
    • Request a Project Approval Memo or a Temporary Re-occupancy Memo through E-Builder.
  • Mid-Range Non-Capital projects such as the renovation of most of a floor or parts of a couple of floors, work that includes sprinklers or generates TAB, water testing, or the FM asset turnover report:
    • Complete the TCUO or CUO checklists for Academic Non-Capital Projects through E-Builder.
  • Large Capital projects such as renovations of a building, multiple floors of a building and new constructions:
    • Complete the TCUO or CUO checklists for Academic Capital Projects through E-Builder.